First of all, any person who is related to IT must know that this field is a slippery one because it’s always on the move. Technology that’s working today may get stale after few months or years. Its ever-changing nature makes its adaptation a challenging task for all organizations, which rely on IT services. So, when we talk about IT project management, one must understand that it’s neither pretty nor easy. Handling of IT projects requires monitoring of certain vital factors that ensure its successful completion.
Unlike traditional project management like manufacturing where you deal with tangible objects, IT project management is all about dealing with intangible elements like complicated business requirements. Hence, in order to manage an IT project efficiently, one needs to understand the basic principles associated with it and avoid any risk associated with the principles as it could result into the failure of the project.
Three Basic Principles of IT Project Management
Whether it is creating a unique application, software or it is development of a custom eCommerce site, every IT project is constrained with the following three factors: time, scope and cost. A project manager has to see to it that all these three constraints are in equilibrium. If any of them goes out of balance, the project would straight away head for disaster.
During IT project management, the concerned person must take care of this factor that time factor should neither be over measured nor under processed. Often, development of a static site may seem very simple to the developer, but complicacies can be understood only after the project goes into the process. Also, while defining the time factor, one must not forget that the project shall have to pass through five phases of the development life cycle: initiation, planning, execution, testing and deployment.
Therefore, the time constraint must be defined only after the analysis of the total time taken right from initiation to implementation. To avoid any sort of risk in this constraint, the project manager can add few extra hours just as to make sure that few hours delay than the calculated time won’t cause any mayhem.
As emphasized earlier, IT project management requires proper comprehension and handling of intangible elements. So, this particular principle plays a crucial role in determining the success rate of a project. For instance, if you are developing software for a hospital, then you need to understand the system, its working and the need for creation of the software.
After information gathering is complete, the developer(s) needs to identify the requirements and the tools that would be required for that project. Now, this part is extremely crucial because currently, there are several robust software that are available in the market. So, the developer needs to opt for the most appropriate one.
It has been noticed that often, in a hurry to seal the deal, the concerned professional tends to cut short this part. But, mistakes in defining scopes can lead to unspecified project goals and miscalculations in costs and deadlines. This may ultimately result in creation of faulty scope statement. Hence, scope factor must be given utmost importance during IT project management.
At last but not the least, we have cost – the tough factor and the last principle of IT project management. While it is easy to control and monitor the above two principles, managing this one can be very tricky. Cost estimation of a project depends on several factors. Though, nowadays, several IT companies have defined specific models for project requirements, variations in this factor do occur.
The project manager needs to explain all the traits that resulted into the final cost estimation. At certain points, the client may ask for clarification, and at such situations, the manager must be ready to justify the estimation.
Success of an IT project management isn’t confined to these principles, but the foundation stones of successful management are kept on the basis of these three golden principles. Therefore, in order to ensure efficient management, the foundation stones must be laid properly.